Ticket & payment info

We offer 3 kinds of registration tickets:

  • Winter School only
  • Conference only     
  • Combination Registration - Winter School and Conference    


Please select the ticket that is relevant for you. 

  • The conference registration includes:  
    • participation in the conference, 
    • admission to all sessions, 
    • technical tour
    • the conference bag and inclusions, 
    • lunches, the morning and afternoon coffees
    • conference dinner

  • All presenters must register online, otherwise your presentation will not be included in the program.
  • Deadline Early bird fee for the conference registration is extended until 10 June 2022.

Online Payment module

After the registration form is completed, the payment can be made via the online registration system. We offer several options for online payment (available options may depend on country) via our new payment processor (Mollie B.V.). SEPA bank transfers are supported only for some (mainly EU) countries. When paying via bank transfer, you will receive an e-mail from our secure payment processor Mollie (mollie.com) with the payment data (IBAN & BIC) for the invoice. This may take up to 30 minutes. Please  check your spam folder too.

The conference registration fee is not liable to VAT.

Confirmation

Once your payment has been processed, you will be given immediate confirmation of your registration. Please bring the  confirmation with you to the conference, so that we can easily find your badge at the Registration Desk.


Promotion code
If you have received a promotion code, you will be able to report this when finalizing the payment.

Application for a visa?

  • Please check here if you will need a visa when travelling to the Netherlands.
    Invitation letters for this conference can only be sent after a full registration and payment of the participant.
  • Please send a request by email to Blueboxevents@Tudelft.nl with your full name, address, copy of passport and your registration ID.


Fees and conditions     

Cancellations & refunds
The local organising committee hopes that everyone who registers for the conference will be able to attend; however, we know that extenuating circumstances do occur. The cancellation and refund policies are as follows:

Registrants cancelling on or before 6 weeks before the conference are refundable, but subject to a €50 administrative fee.
Registrants cancelling on or after 6 weeks before the conference will not receive a refund. The refund and cancellation policy will not be waived. Registration fees may be transferred to another individual; the invoice for the new registration will be revised to reflect the new registrant's status.
In the event that the committee must cancel the conference due to unforeseen circumstances, we will refund the cost of registration. However, we do not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel and lodging.
Unforeseen Circumstances Defined for Refund and Cancellation Policies:

Unforeseen circumstances are used to describe an event that is unexpected and prevents organisation from continuing with a conference, training, or webinar. Examples of such circumstances can include, but are not limited to, inclement weather or other natural disasters, site unavailability, technology challenges, and presenter absence.

Payments
After the registration form is completed, the payment can be made via the online registration system.

  • Online Payment module
    We offer several options for online payment (available options may depend on country) via our payment processor Mollie logo(Mollie B.V.). Accept payments with cards, and other local payment methods in your website and mobile app.

  • Offline payment module/bank transfer
    Payment by bank transfer should be made in € Euro to bank account.
    Please include this reference number in your payment: T21916/MEWE2021 your full name (name of participant).

  • Confirmation
    Once your payment has been processed, you will be given immediate confirmation and invoice of your registration.

  • Promotion code
    If you have received a promotion code, you will be able to report this when finalizing the payment.



Bluebox Events, as organising PCO of the Delft University of Technology for this conference, will handle the online payments and are we exempted from VAT.

Stichting Blue Box Events | Delft University of Technology , P.O. Box 5048 | 2600 GA Delft Stevinweg 1 | 2628CN Delft | +31 (0)15 278 4915 | blueboxevents@tudelft.nl | Kamer van Koophandel 64133125

Disclaimer
Although BlueBox Events (BBE) will use its reasonable endeavours to ensure that services provided for the Conference are supplied, the supply of such services is not within BBE's control, and so it shall not be liable in any way to the participant for any loss or damage if any of such services shall wholly or partially fail or cease to be available. The participant shall not be entitled to any allowance in respect of sums paid or due under this Agreement. BBE takes no responsibility for the acts or omissions of any supplier of products or services (exclusive or otherwise) to the participants (including without limitation the participants) or for inaccurate copy instructions. BBE shall have no liability to the participants for any loss or damage it may suffer as a result of any act or omission of such suppliers.

The Conference organisers cannot be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected. Should, for any reason outside the organisers' control (e.g. political or economic circumstances or in the case of a 'force majeure') the venue or speakers change, or the event be cancelled, the organisers will endeavour to re-schedule, but shall not be held responsible for any costs, damages or expenses incurred by registrants. If for any reason the organisers decide to make material changes to this Conference, they are not responsible for airfares, hotels or other costs incurred by the participants. The customer takes part in the Conference, all tours and trips, at its own risk. Only written arrangements are binding. By taking part in this event, you grant the Conference organisers full rights to use the images resulting from the photos videos filming. These images/videos could be broadcasted in the different digital channels with informative aims. Only written arrangements are binding.


The validity, performance and interpretation of these general terms and conditions shall be governed by Dutch law.