Visa Information

Depending on your citizenship, you may need to obtain a visa before coming to The Netherlands. Please check here if you will need a visa when travelling to the Netherlands.

It is the delegate's responsibility to investigate the visa requirements for The Netherlands and to apply for a visa, if necessary. The conference organizers and/or the Organizing Secretariat will not directly contact embassies and consulates on behalf of visa applicants.

Visas should be requested at least 3 months before departure, as the application process can take several weeks. The invitation letter to apply for visa can be downloaded in the online registration system (after finalizing your registration).

The first time you enter the online system, you have to register your personal data by clicking on "New user? Please click here" button, and you will get a username and password, confirmed by email, now you can enter your dashboard, make changes, add items and more. Once registered your personal data you will find some icons including "Invitation letter (VISA)" one.

 Click on this icon and fill in the form, and you will get the invitation letter. Please take care of the correct address you will insert in your personal data.

To enter your dashboard again, you can log in with the username and password received.

Should you need further documents, please contact the Organizing Secretariat at the e-mail address